Senior Administrative Assistant (Frankfurt)

Description

Working in a pan-European team with other Administrative staff, the Senior Administrative Assistant will take responsibility for the following duties:

• Scheduling meetings, conferences and video calls through Outlook and Zoom
• Preparing materials including brochures, presentations and meeting agendas
• Coordinating travel arrangements (including international travel) and processing Amex and cash expense reports
• Responsible for coordinating both internal and external meetings
• Maintaining multiple calendars in Outlook
• Maintaining distribution lists for all distribution activities.
• Responsibility for office supply, including delivery of post and organising couriers as well as stationery orders and orders for any other supplies
• Sourcing and collecting catering supplies for the office and for visitors as required
• Ordering business cards for new hires.
• Support with planning smaller local events including budgeting and RSVP management in CSR programme
• Supporting the Marketing team with Marketing events, e.g., travel booking for clients, RSVP management, CSR system updates
• Organising the office off-site including location search, contracting, budgeting and team building activities

The Senior Administrative Assistant should meet the following criteria:

• Strong academic background (educated to degree level or equivalent)
• Fluent / business level German and English
• Minimum of 3 years administrative experience in a corporate business environment
• Experience supporting senior staff and high-profile teams in a PA-type capacity
• Experience in an international / global company
• Demonstrates pro-active approach and adapts easily to change
• Ability to multitask and prioritise workload
• Strong communication and interpersonal skills

This is an excellent opportunity for an experienced Administrative Assistant with professional services experience, looking to work in one of the world’s best-known asset managers.

If you believe your experience meets the criteria, please apply with your CV.